Procurement and Project Management Coordinator
Employer:
Intercity Transit (AdOps), Development Division
Salary: $99,070.40-$141,752.00 Annually
Summary:
Intercity Transit is seeking a skilled and motivated Procurement & Project Management Coordinator to join our team. In this key role, you will lead complex procurements and coordinate high-impact projects that support the delivery of essential transit services to our community. This position partners with staff across the agency to secure critical materials, services, and equipment while ensuring procurement activities are efficient, compliant, and strategically aligned. The incumbent in this role also serves as a trusted resource and mentor, helping guide staff through procurement processes and strengthening Intercity Transit’s commitment to excellence and accountability.
As a Procurement & Project Management Coordinator, you will:
- Lead and manage procurement projects from planning through contract award, including developing solicitations such as bids, proposals, and qualifications.
- Research market conditions, vendors, and procurement strategies to support complex or new purchasing initiatives.
- Review and advise on procurement requests and technical specifications to ensure clarity, compliance, and alignment with agency standards.
- Coordinate procurement activities including vendor communications, evaluation processes, and facilitation of procurement-related meetings.
- Develop and maintain procurement policies, procedures, and documentation to support effective and compliant purchasing practices.
- Ensure compliance with applicable agency, state, and federal procurement regulations and maintain related records and reports.
- Negotiate, administer, and monitor contracts, including reviewing contract terms, processing modifications, and ensuring contractor compliance.
- Serve as a project manager for agency initiatives and coordinate with internal departments, vendors, and external stakeholders.
- Represent the agency in meetings, committees, and professional settings with partners, vendors, and regulatory organizations
Minimum Qualifications:
- Bachelor's degree in business administration, or a related field
- AND three (3) years of professional purchasing experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
- Must submit to a criminal background check, the results of which must meet hiring criteria for the role.
We would love it if you have:
- Procurement and project management principles and practices
- Applicable Federal, State, and Local laws, rules, and regulations
- Facilitation and Conflict resolution techniques
- Public contract law
- Public sector liability issues
- Contract negotiation principles
- Mathematical concepts
- Reading, analyzing, and interpreting general business periodicals, professional journals, technical procedures, or governmental regulations
- Managing projects
- Negotiating, interpreting, implementing, and administering contracts and related agreements
- Maintaining records
- Handling multiple tasks simultaneously
- Preparing reports and business correspondence
- Defining problems, collecting data, establishing facts, and drawing valid conclusions
- Facilitating meetings
- Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public, etc. sufficient to exchange or convey information and to receive work directions.
Supplemental Information
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What’s in it for you?
- Receive a competitive salary of $99,070.40 - $141,752.00 annually in addition to annual general wage/cost of living adjustments typically received in January and step increases in July (if not at top of salary range).
- Work for an exceptional agency filled with great people and an unmatched culture.
- Be a part of an essential service to the community.
- Comprehensive medical, dental, and vision benefits including $150 per month Family & Wellness Allowance.
- PERS Retirement Plans (through Washington State Public Employee’s Retirement System) along with voluntary deferred compensation plans (401k and 457) with employer match up to 8.5%.
- 23.75 to 36 vacation days per year depending upon length of service.
- 12 days of sick leave per year depending upon date of eligibility.
- Paid Bereavement leave for qualifying family members.
- Employee Assistance Program.
- Educational benefits.
- Alternate transportation incentives – for employees using alternate options to travel to and from work such transit, cycling, carpooling, and walking.
Ready to jump on board?
To submit your application, go to https://www.intercitytransit.com/employment and click "Apply". You will be prompted to log in or set up a Governmentjobs.com account. Your complete application must include an attached cover letter and resume. If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV at (855) 524-5627.
Intercity Transit’s preferred method of communication is via email, so an accurate and active email address is essential.
Intercity Transit is an Equal Employment Opportunity Employer
Intercity Transit is proud to be an equal employment opportunity employer and strives to provide a culturally diverse workforce. Intercity Transit does not discriminate in employment or service on the basis of race, creed, color, origin, age, sex, religion, marital status, sexual orientation, veteran status, or disability.
We also take pride in being a drug free workplace. Note that Intercity Transit is subject to requirements of the Federal Drug-Free Workplace Act and FR Part 40 & Part 655, which prohibits the use of marijuana at any time while employed by Intercity Transit.
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